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Board of Directors
Board Meeting Minutes
February 2011 - pdf
Board Meeting Minutes
February 28, 2011at 6:30 PM
Action items are underlined
Location:
Attendees:
Tana Dean, Phil Kneessi, Ken Morley, Sandra Villafuerte, Lisa
Zucker, Thomas Slank, Sherry Hanson
Also attending:
Barbara Brodsky, Karen Mori
Not Attending:
Sharing /
Brief sitting
Agenda
1. Sangha commentary (5 minutes)
2.
Retreats (20 minutes)
a. Meetings to be re-scheduled
After a brief discussion the Board and Karen Mori, as
representative of the retreat committee, decided to send a short
survey to the Sangha inquiring about retreats. The information
requested include preferences of the Sangha on costs, length,
teachers, type of retreat (residential) and opportunity to provide
opinions about retreats. It will also be announced that a meeting
will take place as plan.The retreat committee will take the lead
with the support of the Board. Karen to draft the survey and send it
to the Board. As Guiding teacher, Barbara remarked that retreats in
all its forms are vital to practice.
3.
Treasurer's report/Financial matters (Sherry/others, 35 minutes)
a. January 2011 actuals (Sherry)
Balance sheet:
checking account dropped $ 1000. No changes in the savings account.
Unrestricted retained earnings decreased by $ 10,000 due to the net
income from December 2010. Decrease in equity.
P & L: several donations from fundraiser were received in
January ($ 3400). A payment of $ 4700 was made to Emrich for the
Summer retreat 2011. Cosmic Healing books were purchased in the
amount of
In general it was expected a decrease in equity.
Ken Morley inquired about the restrictions on the restricted
building fund. Barbara suggested the Board contact the donors of the
fund. Sherry and Phil will look for the complete list of donors.
Ken offered to
b. Next DSC Treasurer
Tom volunteers to be the transition treasurer and work with
Sherry for a smooth transition.
c. Donation letter correction related to dana – book
correction – procedures – others impacted
Donation letters were corrected for a teacher who donated the
dana received from a class
d. Report on fundraising seminar: defer for next meeting
e. 2011 budget (Tom)
The proposed budget for 2011 reflects a profit loss of $
7,643. Suggestions to prevent the loss include: Barbara suggested
increasing income rather than cutting expenses. An idea she proposed
is a social gathering to raise funds, a potluck. Sherry suggested
adding a silent auction to this event. A top priority is given to
this event. Tom to look into dates for the fundraising potluck.
Barbara suggested start advertising the June retreat, ask the
teachers to start advertising the retreat in their classes. Barbara
mentioned the presentation of her book at Crazy Wisdom on March 31st.
f. Summer fundraiser
Schedule for July 2011
6.
Administrative (Tana/others 35 minutes)
a. Review and sign BOA signature paperwork
Approved and signed
b. Review new web site
Tana
to inform Board members via e-mail when the new web site will be
ready to launch and go life. All corrections and comments will be
sent as soon as possible.
Estimated
time is within the next two weeks. When everything is in place Tana
will alert the Board and Terry Gliedt will launch the new website.
c. Policy on bulletin board and buffet usage
The
Board approved the policy for the buffet presented by Tom. Briefly,
just DSC and Guiding teacher material will be displayed in this
area. Policy for the Bulletin is deferred for next meeting.
d. Authorize link for Aaron’s Daily Quote – main page
or “Barbara’s” page?
The
link to Aaron’s daily quote in the web site was approved. Anyone can
dign up to receive a daily quote.
e. Authorize new/separate page for Barbara on new web site
f. Purchase copies of Barbara’s book for DSC & Barbara.
Done?
Items e &
f were already discussed and dealt in our previous meeting
g. Change internet provider
The
current provider Digital realm might be the only dial-up provider at
Barbara’s cabin in Chelsea. Barbara to inquire with ATT about
Internet services at the cabin. Comcast is more expensive.
Decision
on changing Internet provider is deferred to next meeting
h. Maintenance contract on printer?
Not
necessary, we’ll keep the current guarantee.
i. Report on Fall classes (Tana)
A total of $
2,487.83 was collected from Fall classes. Tana will obtain
information on the trend regarding attendees and income generated
from past classes including Rec & Ed.
j. Pricing on new laptop (Tana)
For DSC
office needs, the HP Probook 4225s Intel C3 500-550 laptop is the
most appropriate. The Board agreed to purchase. Both Tana and
Sherry’s husband Tony
will search for the best deals.
k. Other items? NO
7.
Teachers' corner (5 minutes)
a. Teacher's circle (Lisa)
Spring and
Summer classes were planned at the meeting at David’s house. In
addition to the usual offerings, a breath work class was scheduled
and one Summer class on Thursday evenings. Tana expressed the
difficulty to collect class fees from students on continuing
classes. Tana will ask teachers to remind students of their
financial obligations.
8.
Social committee report (5 minutes)
Tom expressed his lack of motivation in organizing social
activities. There is interest on a game night. Tana to send out
email asking for “Game Night” coordinator. Tom will help with the
coordination.
Tom will organize both the Annual picnic and kayak outing
b. Similar email (as above) for all social events
9.
Calendar
a. Additional upcoming events?
b. Next meetings – March 28, April 25, May 23 - all at DSC @
6:30 PM
Meeting adjourned at 8:45 pm
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