Board of Directors

Board Intensive Minutes
September 2011 - pdf

Board Intensive Minutes

Location: Home of Sherry Hansen and Tony Rome

Attendees: Ken Morley, Sandra Villafuerte, Lisa Zucker, Thomas Slank, Sherry Hansen, Phil Kneessi, Tony Rome

Agenda

1.  Brief sitting

2. “Get-to-know-you” activities (all – led by Phil)

Phil prepared questions related to three categories: preferences or opinions, personal history and meditation practice. It was very informative

3. Review & discuss Deep Spring Mission Statement (all – led by Sandra)

a) What it means/says to me. The concept of non-duality as understood or experienced was discussed and the ways to disseminate it.

4. Review & discuss Deep Spring board member roles (Tom - all)

They were read and discussed. Special emphasis to the relationship of the president and the guiding teacher was discussed

5. Operating with consensus – what does that really mean? (Tom - all)

Tom: listening to everyone and trusting that an agreement will be reached      

Phil: lack of objection or contraindication, reaching compromise      

Sherry: letting go of personal preference or opinion      

Tom: not let the most aggressive opinion replace consensus

6. Review & discuss annual calendars (Sherry)

Sherry presented two schedules one for the treasurer and one for the Annual schedule

7. Review & discuss current state of the Sangha (all)

a) Issues/challenges      

Sherry:  deficit, operating loss. Establish regular fundraising events. Develop a base with sustaining donors. Foster automatic donations      

Tom: financial, support for OM. Tana needs a support system, a “go to” person on Board. Tana feels lost for how to deal with certain situations.      

Phil: resolve what will happen with the building fund      

Ken: DSC is not well understood in the market place. Marketing outreach      

Tom: retreat attendance      

Sandra: cohesiveness in the Sangha      

 Committees: pay attention to volunteers and donors. Establish a relationship.

 Newsletter: could be a vehicle to motivate Sangha participation and to include events and activities other than classes or retreats. More involvement of the Board in the newsletter. Suggest a monthly electronic newsletter with timely information

Increase communication between Board and Guiding teacher and GTAG. Maybe invite GTAG to Board meetings twice a year or so.

Revisit/revise mission statement, maybe at Sangha meeting. Develop feedback loop.  

b) Accomplishments/strengths: not reviewed due to lack of time

8. Prioritize issues & challenges (All) – if time permits

9. Next meetings – September 26, October 24 (4th Monday), November 28 - all at DSC @ 6:30 PM

Meeting adjourned at 4:15 pm