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Board of Directors
Board Meeting Minutes
September 2011 - pdf
Board Meeting Minutes
September 26, 2011 at 6:30 PM
Action items are underlined
Location: Deep Spring Center
Attendees: Tana Dean, Ken Morley, Sandra Villafuerte, Lisa Zucker, Thomas Slank, Tony Rome, Phil Kneessi
Also Attending:
Not Attending: Barbara Brodsky
Sharing/Brief sitting
Agenda
1. Sangha commentary (5 minutes):
Phil mentioned that the retreat committee is inquiring about the possibility to organize a New Year’s retreat. Also, they would like to send a poll to the Sangha about a retreat with Barbara in 2013.
Lisa: for messages sent to the Sangha, the Board should be aware of it and approve and organize the information to be sent.
This request was approved and Phil will send an email to the RC, asking for a final draft of the polling email, to be submitted for Board review suggesting that the email poll only on the question of a New Year’s weekend retreat.
2. Silent Auction (20 minutes):
a. Report from committee (Lisa)
Tony will take photos at the event
Lisa suggested sending an e-mail encouraging the Sangha to bring family and friends
Tana spoke to Sherry who asked to send an RSVP message to the Sangha mainly for food count as a separate e-mail from the scheduled Wednesday e-mail.
Peg is interested in purchasing a Crazy Wisdom ad to advertise the event. It is an e-mail that goes to their e-mail list of 3,000 subscribers and the cost is $120
Some items will have a minimum bid
b. Additional hours for OM: the Board approves additional hours starting at 10 hours to support the event.
3. Purchase of New Chairs (all)
We have 14 chairs. Thirty chairs may be appropriate to buy with a cost between $1000 and $ 1500.
Sandra and Ken will look into the different options. In the meantime some of us will bring folding chairs to supply temporarily the demand at Barbara’s class.
Tana suggests selling the old chairs through craigslist.
4. Addition of seventh board member (Tom/all)
The reason to add another member is that 3 Board members will leave in a year. Bringing another member would help to make this transition easier and be in the same cycle as Tony’s.
All will look for an interested candidate by December as a deadline and start in January.
5. Maintaining different email lists (Tom/Tana)
Barbara is asking for a local e-mail list. It is not easy to determine who is local (Michigan base) since addresses or zip codes are not available for all subscribers. The e-mail distribution list has about 200 e-mail addresses. The Board has decided not to take any action to develop a “local” email list, since the time and effort required seems to yield very little benefit or utility.
6. Teasurer's report (Tom) (10 minutes)
a. July 2011 actual
b. August 2011 actual
7. Administrative (Tana/others 15 minutes)
a. Pay bill from Vogel’s
b. Purchase copies of Cosmic Healing I believe we decided to authorize new purchase, but I don’t have any notes on quantity. PK
c. Update on Twitter and Facebook accounts – How is it being used? Sangha emails are also posted on the Twitter and Facebook pages, but no other updating is taking place at this time
d. Other items
8. Teachers' corner (5 minutes) (Lisa)
There was a teacher’s planning session on Sunday for the winter. Carol’s class has been cancelled. All other classes are up and going.
a. Newsletter
i. Opt in/out of hard copy: The Board has agreed to the “opt-in” model, since it requires the voluntary agreement to pay some fee, to be determined, to help defray the cost of newsletter production and mailing.
ii. Cost: 200 newsletter were mailed at $647, the lowest so far.
iii. Winter newsletter schedule
b. Potential use of building fund: Ken to prepare a letter to all donors Suggestion was made to use building fund for “capital improvements”, such as purchase of new chairs, rather than for operating costs, such as rent and utilities.
c. Promotion of “non-DSC” events for Barbara and others
Events for Barbara will be promoted. The consensus for other events will be on a case-by-case basis
d. Events of Interest – definition and maintenance. Susan Weir resigned this responsibility. The Board has agreed to consider asking GTAG for some help in determining next steps (who would create the listing/email, what would be the criteria for inclusion
e. Follow-up/prioritize issues from Board Intensive: to be discussed at the next meeting
f. The Sangha – diversified and unified? Phil proposed to re-evaluate the Mission Statement to reflect the current situation. DSC has many small communities
g. Supporting the OM: the next President will be the main contact to support the OM. Lisa is interested in organizing a Jewelry sale for late November or early December
a. President: Lisa Zucker
b. Vice President: Phil Kneessi
c. Treasurer: Thomas Slank
d. Secretary: Sandra Villafuerte
e. Assistant Treasurer: new member
f. Retreat Liaison: Kenneth Morley
a. Next meetings – October 24, November 28, December 19th - all at DSC @ 6:30 PM
Meeting adjourned at 9:05 pm
Wireless at Deep Spring:
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Respectfully submitted,